This page is a collection specific information for new employees of the Systems Neuroscience (Sesyn) Group.

1. How to get started
2. Office routines such as vacation and sick days, homeoffice etc
3. Important people that will save you, e.g. Eckart Schulz, Frau Binye, Kerstin…
4. Information for Phd students
5. Information for SHKs
6. Useful links in the world wide web, including grants and graduate academies
7. Templates for manuscripts etc
8. Sesyn jobs
9. Kitchen rules
10. Whom and what to find where? Office numbers, co-workers and link to hardware list

• In order to access the IT services of the TU Dresden you will need to set up your ZIH account by using the Coupon-ID provided to you by the administration on the following website: https://selfservice.zih.tu-dresden.de/index.php/idm_coupon
• By following the instructions you will be able to choose a password, whereas your username will be provided to you. These credentials can be used to access all the services from TU, as well as your account on your Windows machine. They may require up to 24 hours to be activated.

Please find all the relevant information to connect to eduroam via the ZIH: https://tu-dresden.de/zih/dienste/service-katalog/arbeitsumgebung/zugang_datennetz.

• Microsoft Outlook is the preferred e-mail client in the lab.
• Please make sure to use Outlook (classic). Outlook 365 does not support mail addresses from the TU Dresden.
• You can create a Microsoft Outlook mail account by using the following credentials:
  • e-mail address: _yourusername_@msx.tu-dresden.de
  • Password: your ZIH account password
• This account will be then connected to your university mail address, name.surname@tu-dresden.de
• Check the following link for detailed instructions https://faq.tickets.tu-dresden.de/otrs/public.pl?Action=PublicFAQZoom;ItemID=22
• Find a template for the e-mail signature here: ???

• In order to be able to use access the ZIH login outside of the TU Dresden network, you’ll need to set up a VPN on your external device.
• A manual on how to set it up can be found at https://tu-dresden.de/zih/dienste/service-katalog/arbeitsumgebung/zugang_datennetz/vpn#section-4
• For access to your computer via remote desktop you need to contact Eckart Schulz and tell him the computer you want to access and your zih-Login.

• The group drives are data storage drives that can be shared among different machines, containing most of the data and the projects you will work on. Your machine will be granted access only to some folders in these drives, according to your work.
• There is the P drive with project specific data: \\vs-grp02.zih.tu-dresden.de\nic_projects
  • Eckart Schulz is responible for access rights. Again please provide him with your zih-Login.
• SeSyN specific drive available via: \\vs-grp108.zih.tu-dresden.de\SeSyN\SeSyN
  • Willi Hieke is responsible for accsess rights on S.
• Your ZIH home directory can be mapped via: \\vs-home.zih.tu-dresden.de\<your_zih_login>. See also https://tu-dresden.de/gsw/slk/ressourcen/dateien/fakultaet/it-an-der-fakultaet/anleitungen/Einrichten-des-persoenlichen-Homeverzeichnisses-als-Netzlaufwerk.pdf?lang=en.

We get 30 vacation days or 2.5 per month (will be rounded up if necessary). Kerstin has a vacation sheet to “apply” for vacation. Depending on your project, you might need a replacement to sign that he/she is present during your vacation. In exceptional cases, you can write an e-mail to have a written record of the vacation day(s) and write it in the vacation sheet later.

We are expected to work in the office on a regular basis. If it suits your project, you may work from home from time to time. If possible, inform your supervisor the day before you plan to work from home.

• If you need to call in sick, please inform your supervisor as soon as possible.
• You can call in sick for two days without a doctor's note.
• From the third day you need a doctor's note. It will automatically be sent to your employer (TUD or UKD). However, you must inform your supervisor by e-mail how long you will be off sick. Please cc Kerstin!

Kerstin is the heart and soul of the office. If you have any questions about the routines described here, office regulations, university bureaucracy, the availability of Michael Smolka, who is responsible for xyz, you can always contact her. Important: Please include her in cc when you are off sick or working from home, so that she knows to document it properly in case someone asks.

• kerstin.schlese@tu-dresden.de
• Tel: 0351/463-42202

Eckart Schulz is THE person to talk to about technical issues, IT and access to network drives. He can also help if you have problems connecting from home.

• eckart.schulz@tu-dresden.de
• Tel: 0351/463-37851

Mrs Binye is THE person to talk to about anything related to your thesis, either the first steps that need to be taken or could be taken, or the final steps, procedures, etc.

• promotionsamt.psychologie@tu-dresden.de
• Tel: 0351/463-32517

• Most important life hack as a PhD student: Do not hesitate to ask people, who are already in the process or just finished recently.
• A collection of important documents can be found here: S:\SeSyN\Publikationen\Dissertationen\_PhD shared material_
• As written above, Mrs. Binye in the Promotionsamt is really nice and helpful.
• If you are not by your contract part of some graduate program such as TRR / IRTG, you will benefit from registering as an associative member.
• If you want to participate in workshops of the Graduate academy, you need to become a member.
  • First requirement is the official registration as a graduate student at the TUD via the Promotionsamt .
  • Second requirement is a Betreuungsvereinbarung . At first glance seems like a lot of work, but you will benefit from starting the conversation with your supervisor about milestones of your dissertation process.

• SHKs need to document their working hours with help of the following document S:\Students\SHK_Stundenzettel\Arbeitszeitnachweis Mindestlohngesetz_Formular.pdf.
• The “Studienleiter” needs to sign and scan it, put the scan here S:\Students\SHK_Stundenzettel and the original to Kerstin.

SHKs are entitled to vacation! The provisions of the Federal Vacation Act (Bundesurlaubsgesetz, §1 in conjunction with §2 BUrlG) apply. At TU Dresden, this means 20 working days (Mon–Fri) of vacation per full year.

How are vacation days calculated?

• According to the “one-twelfth rule”: 20 vacation days / 12 months × number of months employed
• Fractions of vacation days: round up from 0.5; otherwise round down
• Example: Contract from 01.04. to 31.08. (5 months) → Calculation: 20/12 × 5 = 8.33 → rounded = 8 vacation days
• Company closure over the New Year also applies to assistants; vacation must be used or hours must be balanced (except on 24 and 31 December).
• Important! Contracts specify weekly working hours that must normally be distributed evenly. Therefore, vacation must reflect this same distribution.
• Example: Weekly working time = 10 hours/week → equals 2 hours/day → If you take a full week off, you must request 5 vacation days.

Kerstin has vaccation sheets to document vacation days also for the SHKs.

• Unordered List ItemAssistants must promptly report any sick leave and its expected duration.
• Up to two days of illness do not require a doctor’s note; longer absences must be medically certified.
• Doctor’s offices send certificates electronically.
• Assistants must notify Studienleiter and ensure the SeSyN office is informed for HR reporting.
• Sick days must be recorded as K (with certificate) or K oKS (without certificate) in the timesheet.

• SHKs are not supposed to use private devices or mail-addresses.
• No privat contact to participants.
• Research internships and Bachelor/Master thesis are additional working hours, not part of the SHK work time.

• Neuroimaging centre website
• Section of Systems Neuroscience website
• Brain dynamics group website
• TRR265 cloud
• IT and Data services

• Manuscript: N:\SeSyN\Wichtige Links\Manuscript.docx
• Official letter
  • German: N:\SeSyN\Wichtige Links\TUD UKD deutsch.dotx
  • English: N:\SeSyN\Wichtige Links\TUD UKD english.dotx
• Powerpoint
  • TUD: N:\SeSyN\Wichtige Links\corporate_design\tu
  • UKD: N:\SeSyN\Wichtige Links\corporate_design\ukd

This is an overview of who is responsible for what “job”, so that you know who to contact.

• Administrative tasks - Kerstin, Veronika, Michael S.
• Fundraising - Michael S., Michael M.
• Computer Hardware - Michael M.
• Website - Michael M.
• InDis Organization - Willi
• Meeting Room - Marco
• Kitchen - Chris, Olivia
• Administration Linux Workstations - Garvit
• Lab manual - Juliane, Marco, Willi, Hilmar
• Clean-up group drive (Sesyn folders at N:\ and M:\) - Willi, Michael S.

Our kitchen is only as clean as we leave it. Please try to leave it as clean and tidy as possible.
The dishwasher only works if it is turned on and emptied from time to time. ;)
If you feel like leaving some snacks on the table for everyone, feel free to do so, maybe leave a note and take care of the leftovers (although leftovers rarely survive. ;) ).
Anyone who drinks coffee (& milk) will bring coffee (& milk) from time to time.
We have had a huge problem with moths in the past, so please make sure that anything you keep in the kitchen is in a closed box.

Office numbers, co-workers and link to hardware list